LOCATION: Watsonville, California
REPORTS TO: Chief Financial Officer (CFO)
MONITOR: An accountant
The Accounting Manager oversees accounts payable and assists with food bank financial operations including (but not limited to): facilitating accounts payable, accounts receivable, payroll, general ledger postings, monitoring and amortization of fixed assets, monthly and year-end closing, organization, recording, reconciliation and other accounting functions as needed and assigned.
POSITION DETAILS: This is a full-time, regular, exempt position with an annual salary between $70,000 and $77,000, DOE. Occasional weekend and evening work may be required.
BENEFITS: For the employee: free dental and optical insurance (shared cost for dependents). Free life, long term care, long term disability and AD&D insurance. Shared cost medical insurance: Kaiser and Blue Shield. Eligibility begins the first day of the month following 30 days of employment (ie if you are hired on June 20, you are eligible from August 1). This benefits package is valued at an average of over ten thousand dollars per year.
- First year: 15 vacation days, 12 sick days and 10 public holidays.
- 403(b) Pension Plan: Second Harvest matches employee contributions up to an annual cap.
- Employee Assistance Program
JOB SUMMARY: The Accounting Manager oversees accounts payable and assists with food bank financial operations including (but not limited to): facilitating accounts payable, accounts receivable, payroll, general ledger postings, monitoring and amortization of fixed assets, monthly and year-end closing, organization, recording, reconciliation and other accounting functions as needed and assigned.
DUTIES AND RESPONSIBILITIES:
- Approve supplier invoices, verify coding and all supporting documents match.
- Ensure employee cost share is allocated on all supplier invoices.
- Maintain ongoing reconciliation of subsidiary accounts payable.
- Maintains fixed assets and prepaid expense schedules
- Obtain competitively priced offers for food and supply purchases for all Second Harvest programs, as determined by the operations and program departments.
- File 1099-Misc forms each January. Maintain vendor records, including acquiring W-9 forms from all vendors and contacting non-compliant ones, as they are necessary to determine which vendors are eligible for 1099-revenue forms. Misc.
- Reconciliation of accounts/grants receivable from subledgers.
- Ensure contract and foundation invoices are processed in a timely manner by providing supporting documentation to grants.
- Ensures cash deposits are processed and deposited in a timely manner.
- Approves deposits. Make sure transactions are posted to the correct account.
- Help enter donations into the CRM when needed.
- Reconciliation of Donor Giving platforms (Network For Good, Classy) with CRM and ERP
- Work with Agency Relations to resolve agency billing issues or discrepancies.
- Work with designated personnel with daily opening mail; ensure that all mail, checks and cash are handled in double custody by at least two unrelated persons. All batches must be totaled, verified and signed off by two of the people working on them.
- Reconcile the accounting system with the donor/grant tracking system on a monthly basis.
- Assist with monthly, quarterly and year-end closings by ensuring that the balance sheet and inventory accounts (profit and loss) are properly reconciled.
- Maintain general ledger and sub ledgers as required to back up general ledger entries.
- Maintain gift card records, documents and reconcile monthly.
- Maintain fixed asset and depreciation schedules.
- Assist in the budgeting process.
- Attend Finance Committee meetings and take minutes.
- Ensure cleanliness of work area and organization of assigned area of responsibility.
- Help customers and colleagues, both on the phone and in person, in a professional manner.
- Assist the CFO when needed on special projects.
- Make sure new hires are set up correctly in payroll
- Configure all new hourly employees on the Iris clock
- Review and correct scorecards in the electronic scorecard system.
- Process payroll and review for accuracy.
- Maintain payroll records, including vacation pay and workers’ compensation.
- Prepare journal entries to post payroll and related expenses to the general ledger.
- Work closely with Human Resources with the Benefits Portal.
- Cross-training with HR to provide backup for new hire processes and other HR functions.
- Responsible for writing minutes that accurately reflect the decisions and discussions that took place during Finance Committee meetings.
- Other assigned duties
Education, training and experience:
- Degree in accounting or related field, plus 4-5 years of job-related work experience.
Knowledge, skills and abilities:
- Good interpersonal communication skills with the ability to communicate effectively and respectfully with people from different racial, ethnic and cultural groups and from different backgrounds and lifestyles.
- General knowledge of law, regulation and contractual requirements governing nonprofit functions and operations.
- Competence in the use of fund accounting methodology for the development and maintenance of operating budgets and other fiscal controls.
- Ability to apply corporate finance principles and generally accepted accounting principles in a not-for-profit business.
- Excellent command of Microsoft Excel; must know how to use vLookup and pivot tables.
- Ability to successfully manage multiple tasks and functions.
- Good sense of organization.
- Able to use a computer keyboard.
- Able to hear normal conversations on the phone and in person.
- Must have access to a motor vehicle, as well as valid automobile insurance coverage, for occasional driving to work.
- Must have a valid California driver’s license and satisfactory driving record as documented by a current MVR (will be obtained by food bank insurance company).
- It is the responsibility of all SHFB staff to participate in our food safety/food defense programs.
- In the event of a declared federal, state, or local emergency, Second Harvest is generally considered an essential service and emergency responder; all of its employees may be called upon to perform regular or emergent tasks.
HOW TO REGISTER: If you are interested, please submit an online application here.
ABOUT THE ORGANIZATION: Second Harvest Food Bank provides over £10 million of food aid a year, to over 75,000 people a month, through its network of 200 member agencies and programmes. By increasing access to healthy food, Second Harvest has a profound impact on growing a healthier community.
EEO STATEMENT: We are an equal opportunity company. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. .