Job Summary and Purpose:

Under the supervision of the Country Representative, the Program Manager supports the expansion and ensures the technical quality of IOCC’s work in Poland, including the implementation of project activities, integration of monitoring tools and plans , Evaluation and Learning (MEAL), developing the project plan, supervising project staff, and working with local IOCC partners to ensure that field operations are in line with IOCC procedures and regulations.

In Poland, International Orthodox Christian Charities (IOCC) and its local partners are implementing several projects within the framework of the “Ukraine Response Program”, in favor of Ukrainian refugees and internally displaced persons. The current main areas of focus for the IOCC are Health and Nutrition, Water, Sanitation and Hygiene (WASH), Shelter and Protection and will address needs in other sectors, the optionally. By pursuing these program areas, IOCC supports both refugees and local populations, and helps solve problems and improve lives in the long term.

Essential Responsibilities and Functions:

  1. Execution of the project and the budget: leads the overall implementation of field projects through frequent field visits and in compliance with IOCC and donor regulations, grant agreements and amendments. Ensure project activities are within approved budget(s) and carefully monitor expenditures in coordination with project timelines.
  2. Capacity Building: supports the selection, coordinates and facilitates capacity building of IOCC partner organizations, local NGOs and community-based organizations (CBOs) involved in the implementation of project activities.
  3. Reports and program improvements: prepares accurate and timely program narratives and/or financial reports for donors and IOCC HQ. Researches and collects data on important and new developments. Identifies best practices in assigned program activities. Improves program performance and shares innovative methods with partners.
  4. Participation in meetings and working group: attends relevant meetings and forums to foster and enhance collaboration. Identifies new and improved program approaches, methods and ideas. Plays an active role in working groups. Works closely with partners and key stakeholders on program initiatives. Participates in technical working groups, as appropriate, to provide strategic and technical support to the implementation action plan.
  5. Project documents: maintains and verifies project files, both programmatic and financial, ensuring proper documentation and compliance with donor and HQ reporting requirements and taking action to address data quality issues, optionally.
  6. Project management and participation: leads, manages and/or participates in cross-functional project teams.
  7. Procurement support: works closely with the Country Representative and other relevant staff on the implementation of project-related procurement, including the selection of appropriate suppliers and contractors, ensuring that good procurement practices are followed monitored and aligning actions with IOCC and donor requirements.
  8. Representation: under the leadership of the Country Representative, represents the IOCC in coordination/working groups, forums and meetings with external stakeholders and organizes visits with donors, IOCC staff and other guests and visitors to project sites.
  9. Business development: supports (and, if requested by the Country Representative, leads) the concept note and proposal development process from concept to submission, including writing and budgeting, including coordination with the IOCC Headquarters Operations Team as outlined in the IOCC Business Development Policy.
  10. Financial direction: in coordination with the Accountant and Regional Finance Manager, conducts regular budget versus actual expenditure (expenditure) review meetings with appropriate project staff.
  11. Human ressources: oversees a team of field staff in the implementation of assigned project activities. Supports capacity building of field staff through on-the-job coaching and mentoring, as well as developing and conducting trainings for staff and local partners. Provides supervision, mentoring and training of staff in accordance with the personnel management system.
  12. Expectations of IOCC employees: becomes familiar with IOCC policies and procedures and positively encourages staff to comply with them.

Security Expectations: ensures that all project activities are aligned with the IOCC safety and security plan and donor safety and security procedures.

Minimum knowledge, skills and abilities required:

  • Country Specific Technical Sector Areas: In-depth understanding of the technical sectors of the assigned country: Health & Nutrition, Water-Sanitation-Hygiene (WASH), Shelter and Protection.
  • Training design, development and delivery: Thorough understanding of curriculum design and development. Proven ability to form diverse groups.
  • Donor relationship: Knowledge of major donor agencies (such as UN agencies) and their procedures, guidelines, policies and compliance requirements.
  • Writing and editing proposals/reports: Proven ability to write and edit concise and compelling program proposals and reports.
  • Languages ​​: Basic writing and speaking skills in the local language (Polish) and advanced for english language, especially in training and report writing.
  • Program apps: Advanced knowledge of Microsoft Office applications, databases and Internet applications.
  • Communication: Advanced oral and written communication skills using different forms of media. Ability to translate complex concepts to individuals at all levels.
  • Management and Supervision: Proven ability to lead, manage and develop direct reports to create a positive work culture.
  • Organization, planning and multi-tasking: Advanced organizational and planning skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision. Proven ability to coordinate activities.
  • Self-management and teamwork: Ability to work independently or as a team member, ability to be thorough and always accurate, ability to effectively manage stress in a fast-paced environment, and ability to quickly learn new systems, processes and procedures.
  • Matrix management: Ability to thrive in a matrix organization.
  • Privacy: Proven ability to maintain confidentiality on work-related matters.

Minimum education, experience and training required:

  • Bachelor’s degree or equivalent experience in development or international affairs, political science or related field; or a combination of education and work experience that provides the minimum required knowledge, skills and abilities
  • 3 years of work experience in international aid and development programs

Physical requirements and working environment:

  • Travel required: 60% or more within the country
  • Sits talking on the phone for long periods of time
  • This position may require bending, kneeling, crawling, standing, sitting, lifting up to 20 pounds, and walking for long periods of time.
  • Standard desktop environment; predominantly sedentary position.
  • Works frequently in an office environment and sits at a desk for long periods of time, and requires dexterity to operate general office equipment
  • Infrequent weekend and evening work may be required

How to register

OPEN TO NATIONAL CANDIDATES ONLY.

When applying, please send an e-mail to: [email protected] a CV and letter of intent (in English) that clearly demonstrate the required experience and skills. Please note that all qualifications will be verified.

We will accept applications until the right candidate is found.

EOE

* An official job description is available